KADRIS 4
Information System

Company Portal includes a directory or list of all employees, displaying their current attendance status. Employees can view the real-time presence and absence statuses of all colleagues, making it easier to organize internal meetings and other activities. Moreover, the portal allows for selective display of absences in the calendar, with the option to hide certain types, such as sick leave. Each user sees only their own absences in their personal portal, while managers can view the absences of employees under their supervision in the manager portal. The portal also provides insight into current employee presence and transient absences, such as lunch breaks, coffee breaks, personal errands, or business-related absences.

Personal Portal is designed to help employees quickly and easily manage their personal documents and work-related tasks. It provides efficient access to essential information and he features needed for their daily work and time management. Within the portal, employees can:

• View personal documents such as payslips, timesheets, leave notifications, contracts, and annexes – all in one place.

• Manage working time using tools supporting business travel requests, e-permits for hourly absences, multi-day leave planning, online time tracking, and entering missed time events.

• Access work schedules with a clear, user-friendly overview of their shifts.

• Register for trainings, evaluate completed courses, and monitor and develop their skills and knowledge.

• Complete questionnaires as part of regular annual performance reviews, supporting better insight into personal development and job performance.

• Access performance evaluations, competency assessments, and records of assigned work equipment to gain a clearer understanding of expectations and achievements.

• Track goals and KPIs set by management, supporting better alignment with work objectives and personal progress tracking.

Personal Portal offers numerous benefits to employees, such as reducing the administrative workload for HR and accounting departments by eliminating the need for printed documents or phone-based updates. The portal streamlines HR processes, improves communication, and enhances employee satisfaction by providing quick access to information and simplifying the management of working time and personal records.

Manager Portal is designed as an efficient tool for department heads to manage their teams and oversee HR processes within the organization. It provides access to key features that support effective leadership and coordination of employee activities. Within the portal, managers can:

• Manage employee tasks by assigning responsibilities, tracking progress, and monitoring task completion.

• Approve absences, enabling them to handle various types of employee leave and manage working time effectively.

• Approve participation in training courses by reviewing and confirming employee attendance at training events and development programs.

• Conduct annual appraisal interviews, including performance evaluations and structured feedback discussions.

• Evaluate competencies, allowing managers to assess employee skills and identify areas for development.

• Lead teams toward objectives, tracking team progress against set goals and aligning work with the company’s strategy.

Manager Portal also provides access to analytical tools such as labor cost charts, employee absence data, and comparisons between expected and achieved competencies. This information is essential for informed decision-making and planning next steps.

Using Manager Portal brings numerous benefits, including streamlined HR processes, improved team communication, and enhanced satisfaction and user experience for all stakeholders.

The HR Portal brings together various modules and functionalities of the Human Resource Information System and provides a comprehensive overview of key employee data. It offers centralized access to essential information and supports efficient employee data management across the organization.

This portal is specifically designed to support the HR department in executing and managing HR processes effectively. Its wide range of tools facilitates employee record management, including employment history, education, family dependents, leave, insurance, skills, allowances, disability status, and absence and attendance data.

It also supports the management of various types of employment arrangements, such as internships, student work, contract-based roles, and more.

The HR Portal is therefore a vital tool for ensuring data accuracy and operational efficiency in employee management across the organization.

Digital signing and distribution of documents take place between the document creator (HR representative), the signatory (manager), and the document holder (employee). In the KADRIS 4 system, a dedicated user interface is available for uploading documents, selecting signatories, signing, editing, and sending documents to designated signatories. This process involves interaction between the HR Portal (document creator), Manager Portal (document signatory), Personal Portal (employee as the document holder), and again the HR Portal (for notifications about the signed document).

To carry out this process, a qualified digital certificate issued by a trusted certification authority is required. The employer must obtain such a certificate for both natural persons (employees) and legal entities (the employer). If the employer already uses a digital signing system provided by vendors such as ePERO, Rekono, Konica Minolta, etc., metadata and PDF documents from the KADRIS 4 information system can be transferred to the selected vendor’s signing system and then returned to KADRIS 4, specifically, to the employee’s Personal Portal.

Documents generated in the KADRIS 4 system can be archived through integration with external e-archive or document management system providers, such as Mikrografija, Mikrocop, Mentis, and others. This integration enables the automatic transfer of documents and/or employee data from the KADRIS 4 system to the selected provider’s system. In addition, archived documents can be viewed directly within KADRIS 4, giving users centralized access to all important content.