Time and Attendance Information System

Both the KADRIS 4 application and its mobile counterpart automatically manage requests for hourly absences, overtime, and unscheduled work, with e-mail notifications sent to users.
Employees and managers can track approved, rejected, and pending requests, as well as real-time hour balances. The system automatically records all data in timesheets, which are used for payroll calculation in KADRIS 4 or can be exported to other payroll systems.

Both the KADRIS 4 application and its mobile counterpart automatically manage requests for full-day or multi-day absences, with e-mail notifications sent to users. Employees and managers can track approved, rejected, and pending requests, as well as real-time leave balances. The system automatically records all data in timesheets, which are then used for payroll calculation in KADRIS 4 or exported to other payroll systems.

Infomat is a feature of both the KADRIS 4 application and its mobile counterpart, providing employees with 24/7 access to their personal timesheets and absence request history. Managers can view clock-in and clock-out data, paired clock events, employee status, and rostering information. The range of data visible depends on the access rights assigned to each user. Managers can review hourly and full-day absences, hours worked, and leave balances at both the department level and for individual employees. HR staff also have access to key information about employee working hours, absences, and schedules.

Integration with all interfaces on the governmental SPOT portal supports the automatic transfer of electronic sick notes (eBOL) and blood donation certificates (ePODK), as well as the submission of claims (eNDM) for reimbursement of wage compensation for long-term sick leave and absences due to blood donation.

Information on sick leave and blood donation absences (eBOL forms and ePODK certificates) are automatically transferred from the SPOT portal and recorded in employee timesheets. Claims for reimbursement of wage compensation (eNDM forms) are also automatically submitted to the national SPOT portal. The system calculates absence data and approved reimbursement claims for payroll processing in the KADRIS 4 payroll system or exports them to any external payroll system. The eNDM interface also supports bundling and batch submission of multiple claims at once.

Integration simplifies administrative tasks between different government institutions and businesses, improves document traceability, and accelerates payroll processing and payments.

The module supports an automated process for submitting, reviewing, and approving business travel requests, as well as reimbursing travel expenses.
The basic module supports a workflow that includes trip announcement, review, approval, and expense reimbursement. The advanced module also offers company vehicle reservations, along with cross-checking and record-keeping of routes and mileage. Travel order data can be transferred for payroll calculation within KADRIS 4 or exported for use in an external payroll system.

[NEW] Google Maps API KEY Integration
To verify travel routes, the module offers integration with Google Maps API KEY services. This includes access to the Distance Matrix API, Directions API, Maps JavaScript API, and Distance Matrix Service.

The software easily and efficiently aligns employee work schedules, taking into account absences while optimizing payouts for overtime and allowances for irregular working hours. It is suitable for work environments operating 24/7 with multiple shifts, substitutions, on-call duties, and overtime. The system automatically monitors schedules and flags any noncompliance using clear visual indicators, enabling quick responses. It checks every schedule change for compliance with regulatory requirements, while alerts help prevent errors and breaches. Additionally, intuitive tooltips, quick scheduling and copying functions, and workload overview simplify management tasks and save time. Employees have 24/7 access to their work schedules and can also use the mobile app to submit shift swap requests, confirm shift swaps with colleagues, and track approved, rejected, and pending requests.

Advantages of the redesigned Roster Management module:

1. Quick access to key information

The Roster Management module and KADRIS 4 Mobile app provide all essential employee scheduling information at a glance, enabling fast and efficient schedule creation.

2. Automatic monitoring and alerts

The system continuously monitors for potential schedule violations and rule breaches. Red and yellow triangles clearly indicate severity levels, allowing you to respond promptly.

3. Intuitive tooltips for easier use

Handy tips provide useful information exactly where you need it.

4. Scheduling in seconds

Use the SHIFT and CTRL keys for rapid assignment of work tasks into schedules.

5. Copy and paste schedules

Easily copy and paste work schedules using keyboard shortcuts (SHIFT+C or CTRL+C to copy and CTRL+V to paste), saving valuable time.

6. Smart management of employee groups

Create employee groups based on schedules and check compliance as you enter information. Ideal for team-based environments such as clinics or medical practices.

7. Personalized comments

Different types of comments ensure each employee sees only the information relevant to them, while planners can record private notes for internal use.

8. View past schedules

Access both draft and published schedules and review change history to analyze past planning.

9. Occupancy and staffing overview

Worksite occupancy is immediately visible at a glance, with color-coded indicators offering a clear view of current staffing levels and scheduling needs by shift and location.

The software module offers multiple ways to order snacks or other meals for any chosen time period, such as the current day, a week, or an entire month. When arriving at work, employees can select one of the available meal options at the registration terminal, or they make their selection in the software module beforehand. Meal consumption is recorded using identification media (card, key fob, or smartphone), making it easier to track usage and improving the flow of employees in the cafeteria. The voucher balance or credit amount is automatically deducted or transferred to the payroll system based on consumption, with the used amount deducted from the salary.

The module automatically calculates the payroll based on predefined criteria, including detailed tracking of various types of work such as regular and overtime hours, substitutions, leave, sick absences, and business trips. All data is automatically recorded in the employee’s timesheet, ensuring fast and accurate payroll processing. The system can export data to various external payroll systems or to the payroll information system within the KADRIS 4 platform (the Payroll segment).